13 May, 2015 – United Kingdom – When it comes to booking a conference room, many people get too caught up in the location and the look and feel of the room, completely forgetting about the size of the room that is needed. The location is of course important but so too is the size of the room.
Stephanie Ellrott from RIBA Venues said “the size of the venue is important as it can impact on delegates’ impressions. A room that is too big can make your event look unpopular as there will be lots of empty seats or empty space whilst a room that is too small will be uncomfortable. Before booking a venue, businesses need to fully understand the room size that they require and they should use this as a method of shortlisting venues.”
Small conference rooms are ideal for senior management briefings and weekly team meetings, medium conference rooms are ideal for medium-sized meetings and customer meetings, and large conference rooms are best for larger events, meetings, and sit downs.
The difficulty businesses find with choosing the right sized venue is that they don’t know how many people are going to attend. Ms Ellrott said on this point “it is best to limit the size of your conference to a number that you know you can fill. Then choosing the appropriate sized venue is straight forward. Don’t worry about people who miss out as you can always run another event should numbers allow.” Ms Ellrott went on to say that “there are other things you need to consider too. Conference rooms need to be well ventilated and have to have a good Wi-Fi and internet. They also need to have catering facilities and where applicable have disabled access. It’s all about making everybody feel comfortable.”
Company Name: RIBA Venues
Contact Person: Stephanie Ellrott
Email: Send Email
Address:Royal Institute of British Architects, 66 Portland Place
Country: United Kingdom