HOA and condo boards meet with regularity—sometimes monthly, sometimes just quarterly—in an effort to facilitate the growth, development, and continued prosperity of the community. Sometimes these meetings are highly productive, but at other times they can prove long, inefficient, and ultimately futile—a frustrating thing for all board members in attendance. The difference between an effective and an ineffective board meeting often lies in the level of preparedness board members bring to the table; in a new statement to the press, the HOA management experts at Kuester Management Group share their own tips for preparing for effective, efficient meetings.
“One of the hallmarks of a truly effective board meeting is brevity,” comments Bryan Kuester, President of Kuester Management Group. “Generally speaking, an effective board meeting is going to last about an hour, and if it stretches on too far past that point, it’s likely because nothing’s really getting done in a productive manner. We recommend starting the meeting at the scheduled time, without any needless delays, and then moving straight into business. Shoot for finishing within an hour.”
All effective HOA board meetings are governed by an agenda, and Kuester says that agenda is something that board members should familiarize themselves with before the meeting begins. “Create copies of the agenda, listing all business that is to be discussed, and distribute copies to all members,” he says. “Board members should then do whatever reading or research they need to do to familiarize themselves with the issues, before discussion begins.”
Kuester also encourages board members to come armed with all necessary governing documents. “You may need to refer to your community’s governance documents during the meeting to make sure the decisions you’re making are in compliance, so having them readily available can save some time.”
More than anything, Kuester recommends keeping meetings action-oriented. “There is room for discussion in a board meeting, but the point isn’t to discuss—it’s to make decisions,” he says.
Kuester Management Group provides association management services to communities throughout North and South Carolina. More information can be found at www.kuester.com.
Kuester Management Group, a division of Kuester Companies, works to protect property values and enhance the quality of life in each of its managed communities. Providing a full range of association management services, Kuester Management Group has worked to foster strong, resilient, and unified communities across North and South Carolina. The company’s many services include back-office and administrative functions, horticulture, accounting, legal services, emergency response and repair services, and beyond. The company is proud to offer on-site property managers, all zealous for building strong communities meant to stand the test of time.
More information is available at www.kuester.com